What is a management company? What do they do? How do I reach them?
A management company is contracted by the Board of Directors to provide such as:
- Collection of assessments
- Supervision of subcontractors
- Obtaining bids for subcontracted services
- Providing financial statements and collection reports
- A general clearinghouse for problem-solving
- Communications with homeowners and the Board of Directors
- Serves in an advisory capacity
The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors.
The management company for Sutton Place Home Owners Association is First Choice Property Management, Inc. Following is the contact information for First Choice Property Management.
Contact: Jeff Williamson
527 North Avenue
Rock Hill, SC 29732
(p): 803-366-2711 (f): 803-366-0232
What is a homeowner's association?
A homeowners association is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents:
- Articles of Incorporation
The governing legal documents for Sutton Place Home Owners Association may be viewed online within the Documents page of this site. Sutton Place Home Owners Association is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.
What are the CC&R's?
The Covenants, Conditions, and Restrictions (CC&Rs) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&Rs were recorded by the County Recorder's office of York County and are included in the title to your property. Failure to abide by the CC&Rs may result in a fine to a homeowner by the Association. The governing legal documents for the association may be viewed online within the Documents page of this site.
What are the Bylaws?
The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the:
- Duties of the various offices of the Board of Directors
- The terms of the Directors
- The membership's voting rights
- Required meetings
- Notices of meetings
- The principal office of the Association
- Other specific items that are necessary to run the Association as a business
What is the Board of Directors?
The Homeowner's Association again is a corporation and therefore a governing body that is required to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. The limitations and restrictions of the powers fo the Board of Directors are outlined in the Association governing documents found in the Documents section of this site.
Are there any other rules?
Sutton Place Home Owners Association has developed Rules and Regulations as provided for in the CC&Rs and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regards to:
- Pool Use
In addition, Sutton Place Homeowners Association has adopted Architectural Guidelines with procedures for submitting requests to your home. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors and a fine. In addition, if you proceed with an exterior improvement or change, without the written approval of the Board of Directors, or Architectural Committee, as applicable, you will be required to remove or correct the alteration and/or be fined for the violation.
If I am having a problem with a neighbor for a violation of the Policies and Guidelines, what can I do?
If residents of Sutton Place cannot resolve a situation between themselves, they may turn to their Association. Should you have a situation that does not appear to be resolved through neighborly means, and you are willing to actively participate in the enforcement provided by the Policies and Guidelines, you may complete a Covenant Violation form online.
If the situation is deemed in violation of the Policies and Guidelines, the Board of Directors will institute the enforcement policy. Your continued assistance may be required.
How is the amount of my assessment determined?
The Department of Real estate typically requires an initial budget from the developer for each community that a developer proposes to build. This budget is set upon specific guidelines for utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items: lighting, street resurfacing, pool equipment, etc. These amounts are then divided by the number of units built in a given phase of the development. Subsequent budgets are developed by the Board of Directors and adjusted periodically to meet anticipated expenses.
Will my assessment go up?
There is no concrete answer to this. Typically the Civil Code provides for annual increases, but not to exceed a certain percent per year without the vote of the membership. The Board of Directors may approve an increased budget, increasing your assessment up to this percentage in order to cover increased costs of operating and maintaining the common area and sufficient reserve funds.
What happens if I don't pay my assessment?
The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a late charge as assessments are due in January and July of each calendar year. In addition, the CC&Rs allows the Association to charge late charges and interest and proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.